Contractor Invoice Template (Free) Blank Excel
A blank Excel Contractor invoice gives you an empty grid and lets you build the layout from scratch. No sample data, no preset rates — just the fields your contractors actually bill.
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Why start from a blank Excel invoice
Teams that already run their own spreadsheet or bookkeeping process often prefer a blank slate over a template full of someone else’s example data. A blank Excel keeps the structure — header, line items, totals, tax and discount rows — while leaving every value to you. Pair it with the field checklist below so nothing you bill for gets forgotten.
- Formulas add up line items, apply tax and discounts, and track what is still unpaid.
- Drop-downs for your usual services keep data entry consistent across months.
- One workbook per client or per season makes year-end bookkeeping a copy-paste job.
Fields a contractor blank invoice should include
Every job is different, but these contractors fields belong on the invoice. Keep them on the template so nothing gets missed:
| Field | What to enter |
|---|---|
| Project name & scale | e.g. "Kitchen remodel, 2nd floor" — lenders match draws to the job address |
| Materials markup rate | State the markup, commonly 10–20%, so the owner can verify the math |
| Subcontractor fees | List each trade separately with the agreed amount |
| Deposit / retention & insurance | Show the deposit already paid and any retention withheld |
| Permit fees | Pass-through permit and inspection fees at cost |
| Change order total | Reference the approved change-order number and date |
| Progress payment split | Common 50/40/10 or 30/30/30/10 schedule — mark the current draw |
| Late payment interest | Optional line: 1.5% monthly or state-legal rate on overdue balances |
Real scenario: a bathroom remodel milestone draw
Mid-size remodelers usually bill in three to four draws tied to completed phases — demolition, rough-in, finishes, and punch list. Here is a worked example using typical contractors pricing:
| Line | Qty | Rate | Amount |
|---|---|---|---|
| Carpentry labor — rough-in (per hour) | 16 | $70 | $1,120.00 |
| Subcontractor — plumbing rough-in (per job) | 1 | $950 | $950.00 |
| Subcontractor — electrical rough-in (per job) | 1 | $620 | $620.00 |
| Materials — lumber, fixtures ordered (itemized) | 1 | $1,480 | $1,480.00 |
| Materials markup 15% | 1 | $222 | $222.00 |
| Permit & inspection fees (pass-through) | 1 | $185 | $185.00 |
| Change order CO-004 — vent relocation (approved) | 1 | $350 | $350.00 |
Draw subtotal $4,927.00, less the 50% deposit already collected, leaves a balance due of $2,463.50 on this draw — Net 10 after inspection sign-off. Listing subs, markup, permits, and the change order separately is what makes the draw approvable without a phone call.
How to set up your blank Excel invoice in 3 steps
Add your business header
Enter your business name, address, phone, and license or Tax ID if applicable. Add your logo if you have one.
Lay out the line-item grid
Use the column headers provided, then add the service, quantity, rate, and amount columns your jobs actually use.
Test the totals once
Fill in one test row and confirm the subtotal, tax, and discount formulas update correctly before you bill a real client.
Contractor Blank Excel invoice questions
Is the blank invoice really empty?
It has the standard invoice structure and column headers, but no sample data or preset rates — you fill in everything from your own price list.
Which fields should a blank contractor invoice include?
Use the checklist on this page: the fields in the table above are the ones contractors actually bill for.
Can I convert the blank Excel invoice to other formats?
Yes. Export or convert it to PDF for sending, or keep working in Excel for a running history.
Blank or editable — which should I use?
Blank starts empty for full control; editable comes with your details pre-filled. Start with blank if you have an established price list.