Contractor Invoice Template (Free) PDF
A PDF contractor invoice is the finished document you hand to an owner, a lender, or the bank releasing a draw: fixed layout, uneditable numbers, and a signature line that says this phase is done and approved. Use the free contractor invoice template generator, fill in the milestone, and print or save a professional PDF in seconds.
Get the free contractor invoice PDF
Open the generator, pick your contracting lines, set the draw amount, and hit Print — Save as PDF. No account, no uploads, everything stays on your device.
Why contractors invoice in PDF
A contractor invoice starts as a proposal and ends as a record. In between it passes through the owner, sometimes the lender, and often an accounting department. PDF keeps that record intact: fonts don't shift, columns don't reflow, and nobody can quietly change the labor rate after the fact. That fixedness is what makes PDF the default for milestone draws, final invoices, and lien-waiver paperwork.
For smaller jobs, a PDF is also the fastest way to get paid on the spot. Print it at the jobsite, have the owner sign the approval line, and hand over the copy for the deposit or progress check. Pair the PDF with a free e-sign tool when the owner works remotely, and keep the signed copy in your project folder next to the change orders it references.
One habit that saves contractor arguments: generate a new PDF for every approved change order instead of editing the old file. Each draw then tells its own story — what was approved, when, and at what price.
Fields a contractor draw request must include
Owners and lenders verify a draw by checking the breakdown, not just the total. Keep these contractor-specific fields on the invoice:
| Field | What to enter |
|---|---|
| Project name & scale | e.g. "Kitchen remodel, 2nd floor" — lenders match draws to the job address |
| Materials markup rate | State the markup, commonly 10–20%, so the owner can verify the math |
| Subcontractor fees | List each trade separately with the agreed amount |
| Deposit / retention & insurance | Show the deposit already paid and any retention withheld |
| Permit fees | Pass-through permit and inspection fees at cost |
| Change order total | Reference the approved change-order number and date |
| Progress payment split | Common 50/40/10 or 30/30/30/10 schedule — mark the current draw |
| Late payment interest | Optional line: 1.5% monthly or state-legal rate on overdue balances |
Real scenario: a bathroom remodel milestone draw
Mid-size remodelers usually bill in three to four draws tied to completed phases — demolition, rough-in, finishes, and punch list. Here is what a second draw on a bathroom remodel might look like when the plumbing and electrical rough-in passes inspection:
| Line | Qty | Rate | Amount |
|---|---|---|---|
| Carpentry labor — rough-in (per hour) | 16 | $70 | $1,120.00 |
| Subcontractor — plumbing rough-in (per job) | 1 | $950 | $950.00 |
| Subcontractor — electrical rough-in (per job) | 1 | $620 | $620.00 |
| Materials — lumber, fixtures ordered (itemized) | 1 | $1,480 | $1,480.00 |
| Materials markup 15% | 1 | $222 | $222.00 |
| Permit & inspection fees (pass-through) | 1 | $185 | $185.00 |
| Change order CO-004 — vent relocation (approved) | 1 | $350 | $350.00 |
Draw subtotal $4,927.00, less the 50% deposit already collected, leaves a balance due of $2,463.50 on this draw — Net 10 after inspection sign-off. Listing subs, markup, permits, and the change order separately is what makes the draw approvable without a phone call.
How to make a contractor invoice PDF in 3 steps
Open the free generator
Head to the contractor invoice template and enter your business, the owner, and the project address.
Add the draw lines
Pick labor, subs, materials, permits, and change orders. Set quantities to hours or units and rates to your agreed prices.
Print → Save as PDF
Review the totals, hit Print, and choose Save as PDF. Email it, sign it, or print a copy for the site trailer.
Contractor invoice PDF questions
Can I edit a contractor invoice PDF after I send it?
A finished PDF is meant to be final, which is exactly why owners and lenders accept it. If a change order comes in, generate a new PDF with the approved change listed on its own line instead of quietly editing the old file.
How do I get a signature on a PDF contractor invoice?
Most owners are fine with a typed name on the draw request plus a quick photo of the signed change order. For larger draws you can pair the PDF with a free e-sign tool; keep the signed copy in your project folder.
Should I send a PDF invoice for milestone draws or progress payments?
Yes. A clean, uneditable PDF showing the completed phase, approved change orders, and the exact draw amount is the standard format lenders and owners want before releasing progress payments.
Is this contractor invoice PDF really free?
Yes. No account, no signup, no export limit. The generator runs in your browser and the details you type are never transmitted anywhere — you can even use it offline.
What fields must a contractor draw request include?
Your license and business name, the project name and site address, the invoice number and draw date, an itemized breakdown of labor, subs, materials with markup, permit fees, the approved change order total, and the payment terms. Add the deposit already paid so the remaining balance is obvious.