Videographer Invoice Template
A videographer invoice template maps the production: shoot, edit, aerial, and delivery on their own lines so the client sees what the final video cost to make.
Prefer a different format? Get the Excel videographer invoice template, Google Sheets videographer invoice template, or Word videographer invoice template — every format stays free.
Invoice
Billed to
Payment terms
| Video service | Qty | Rate | Amount |
|---|
Notes
Payment
Videographer scheduling and billing
This template is free and stays free — keep using it for as long as it does the job. It stops doing the job once videographer scheduling, client tracking, and multi-client billing need a real management system.
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How to write a videographer invoice
Add your production lines
Pick coverage, editing, aerial, or crew 鈥?or type your own. Set quantity to hours or units.
Set your rate and terms
Enter hourly or flat rates, add travel and gear, tax that applies, and a payment window.
Print or save as PDF
Hit Print and choose Save as PDF. Email the invoice with the project and delivery date noted.
Typical videographer prices to sanity-check your invoice
Rates vary by region, videographer size, and scope. These ranges reflect common US videographer pricing and are here as a gut check, not a rate card.
| Service | Common pricing method | Typical range |
|---|---|---|
| Event coverage | Per hour | $100 鈥?$250 |
| Corporate video | Flat per video | $600 鈥?$2,500 |
| Aerial footage | Flat per session | $200 鈥?$600 |
| Editing & post | Per hour | $50 鈥?$120 |
| Multi-camera | Per operator hour | $100 鈥?$200 |
| Raw delivery | Flat per project | $50 鈥?$200 |
Ranges are general market observations, not a recommendation for what to charge.
Videographer invoice essentials: coverage, editing, and delivery
Video invoices are easiest to justify when the production is itemized. This videographer invoice template supports the practices that keep client approvals quick: bill coverage hours and editing separately, list crew and aerial work, and state the delivery timeline.
On pricing, coverage commonly runs $100鈥?50 per hour, corporate videos $600鈥?2,500 flat, aerial $200鈥?00 per session, and editing $50鈥?20 per hour. Itemize so the client can see shoot versus post.
Set terms that fit productions: a 25鈥?0% deposit to book the date, balance due on delivery, and mileage or travel at cost. Use the Terms dropdown and always reference the project name and delivery date.
Videographer invoice questions
What should a videographer invoice include?
Your business name, client name, event or project name, a unique invoice number and date, itemized coverage hours, editing, equipment and crew lines, tax where applicable, the total due, and payment terms.
How do I bill event coverage?
Bill per hour with a minimum booking, and itemize editing hours separately. State the delivery format and timeline on the invoice.
Should I charge for drone footage?
Yes, when aerial work is included. Bill it as a separate line so the client sees the added value and the special equipment involved.
Do I charge sales tax on video services?
Tax treatment varies by state; services are often taxable, and physical deliverables like USB drives usually are. Use the Tax rate field and confirm local rules.
How do I handle travel and equipment?
Pass through travel and gear rental at cost as separate lines, or build them into a flat production fee with the breakdown noted, whichever your quote states.
Videographer invoice formats & related guides
More industry templates are added as they ship.