Property Management Invoice Template
A property management invoice template is a landlord statement: monthly management fees, maintenance pass-throughs, leasing commissions, and late fees each become a line, so owners can verify what was managed, what was repaired, and what the month actually cost.
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Invoice
Billed to
Payment terms
| Property management service | Qty | Rate | Amount |
|---|
Notes
Payment
Property management billing and portfolio tracking
This template is free and stays free — keep using it for as long as it does the job. It stops doing the job once multi-unit portfolios, lease tracking, and maintenance coordination need a real management system.
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How to write a property management invoice
Add your service lines
Pick management fee, leasing commission, maintenance, or type your own. Set quantity to months, leases, or units.
Set your rates and terms
Enter your fees, add pass-throughs, and set payment terms. Management fees are usually monthly.
Print or save as PDF
Hit Print and choose Save as PDF. Send it with the owner statement — everything stays on your device.
Typical property management prices to sanity-check your invoice
Rates vary by region, property management size, and scope. These ranges reflect common US property management pricing and are here as a gut check, not a rate card.
| Service | Common pricing method | Typical range |
|---|---|---|
| Management fee | Per month, 8–12% of rent | $150 – $500 |
| Leasing commission | Per lease, 50–100% of first rent | $500 – $1,500 |
| Tenant placement | Per placement | $250 – $600 |
| Maintenance | Passed through at cost | $100 – $1,000+ |
| Inspection | Per inspection | $75 – $150 |
| Eviction management | Per case | $400 – $1,200 |
Ranges are general market observations, not a recommendation for what to charge.
Property management invoice essentials: management fees, pass-throughs, and commissions
Owner trust is built on transparent monthly statements. This template itemizes the management fee, maintenance pass-throughs, leasing commissions, and inspections, so the owner can verify what was collected, managed, and repaired each month.
On pricing, management fees run 8–12% of rent collected, leasing commissions 50–100% of the first month's rent, and tenant placement $250–$600. Maintenance is passed through at cost and inspections run $75–$150 each.
Set terms that align with owner expectations: management fees are typically billed monthly from rent collections, while leasing and placement fees are due on signing. Use the Terms dropdown to set Due on receipt, Net 7, Net 14, or Net 30.
Property Management invoice questions
What should a property management invoice include?
Your company name, the property address, the owner name, a unique invoice number, itemized management fee, maintenance, leasing, inspections, the total due, and payment terms.
How do property managers bill owners?
Most charge a monthly management fee of 8–12% of rent collected, plus leasing commissions and tenant placement fees. Maintenance and repairs are passed through at cost with receipts attached.
Should I pass through maintenance at cost?
Yes — owners expect repairs billed at cost, sometimes with a small coordination fee if your agreement allows. Attach or reference the receipt in the Notes so the pass-through is transparent.
How do I bill leasing commissions?
Bill the leasing commission when the lease is signed, typically 50–100% of the first month's rent. Reference the lease term and start date in the description.
Do I charge sales tax on property management?
Most states exempt property management services from sales tax, but some maintenance labor may be taxable. Confirm with your state. Not tax advice.
Is this property management invoice template really free?
Yes. No account, no signup, no export limit. Everything runs in your browser and the details you type are never transmitted anywhere — you can even use it offline.
Property Management invoice formats & related guides
More industry templates are added as they ship.