Paralegal Invoice Template
A paralegal invoice template is a task log for billable time: legal research, document drafting, case preparation, and filings each become a line, so the attorney or client can verify every hour before the invoice is approved.
Prefer a different format? Get the Excel paralegal invoice template, Google Sheets paralegal invoice template, or Word paralegal invoice template — every format stays free.
Invoice
Billed to
Payment terms
| Paralegal service | Qty | Rate | Amount |
|---|
Notes
Payment
Paralegal time tracking and billing
This template is free and stays free — keep using it for as long as it does the job. It stops doing the job once matter tracking, timekeeping, and multi-client billing need a real management system.
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How to write a paralegal invoice
Add your time lines
Pick research, drafting, discovery review, or type your own. Set quantity to hours or filings.
Set your rate and terms
Enter your rates, add filing pass-throughs, and set payment terms. Most bill hourly with detailed entries.
Print or save as PDF
Hit Print and choose Save as PDF. Send it with the task summary — everything stays on your device.
Typical paralegal prices to sanity-check your invoice
Rates vary by region, paralegal size, and scope. These ranges reflect common US paralegal pricing and are here as a gut check, not a rate card.
| Service | Common pricing method | Typical range |
|---|---|---|
| Legal research | Per hour | $70 – $120 |
| Document drafting | Per hour | $65 – $110 |
| Discovery review | Per hour | $50 – $90 |
| Filing & e-filing | Per filing | $25 – $100 |
| Rush work | Per project surcharge | $50 – $200 |
| Retainer | Per month | $500 – $2,000 |
Ranges are general market observations, not a recommendation for what to charge.
Paralegal invoice essentials: time logs, tasks, and pass-throughs
Paralegal billing is accepted faster when every hour has a task behind it. This template itemizes research, drafting, case preparation, and discovery review as time entries, with filing fees passed through at cost, so attorneys and clients can verify the work.
On pricing, independent paralegals commonly bill $50–$120 per hour depending on experience and region, with rush work surcharges of $50–$200 and monthly retainers for ongoing support. Flat fees work for standard filings and notarized documents.
Set terms that match the engagement: hourly work is often due on receipt or Net 14, retainers at the start of the month. Use the Terms dropdown to set Due on receipt, Net 7, Net 14, or Net 30.
Paralegal invoice questions
What should a paralegal invoice include?
Your name or firm, the client and matter, a unique invoice number and date, itemized time entries with date and task, any filing fees, the total due, and payment terms.
How do paralegals bill?
Most bill hourly ($50–$120 depending on experience and region) with detailed time entries. Some independent paralegals offer monthly retainers for ongoing support or flat fees for standard filings.
How detailed should my time entries be?
Detail matters in legal billing — include the date, matter, task, and duration for each entry, such as '3 hours — legal research, motion to dismiss.' This protects you if hours are questioned.
Can I bill for filing fees?
Yes — court filing and e-filing fees are typically passed through at cost as separate lines. Keep the receipt reference in the description.
Do I charge sales tax on paralegal services?
Most states exempt legal services from sales tax, but confirm your state rules for independent paralegal work. Not tax advice.
Is this paralegal invoice template really free?
Yes. No account, no signup, no export limit. Everything runs in your browser and the details you type are never transmitted anywhere — you can even use it offline.
Paralegal invoice formats & related guides
More industry templates are added as they ship.