Notary Invoice Template
A notary invoice template is a service record for signatures: notarization fees, mobile visit travel, loan signings, and copy certifications each become a line, so clients and agencies can verify exactly what was performed and what travel was billed.
Prefer a different format? Get the Excel notary invoice template, Google Sheets notary invoice template, or Word notary invoice template — every format stays free.
Invoice
Billed to
Payment terms
| Notary service | Qty | Rate | Amount |
|---|
Notes
Payment
Notary scheduling and billing
This template is free and stays free — keep using it for as long as it does the job. It stops doing the job once appointment scheduling, travel routing, and loan-signing pipelines need a real management system.
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How to write a notary invoice
Add your service lines
Pick notarization, mobile visit, loan signing, or type your own. Set quantity to signatures or miles.
Set your rates and terms
Enter your fees, add travel, and set payment terms. Many notaries collect at the time of service.
Print or save as PDF
Hit Print and choose Save as PDF. Send it with the notary log — everything stays on your device.
Typical notary prices to sanity-check your invoice
Rates vary by region, notary size, and scope. These ranges reflect common US notary pricing and are here as a gut check, not a rate card.
| Service | Common pricing method | Typical range |
|---|---|---|
| Notarization | Per signature | $10 – $25 |
| Mobile visit | Per visit + travel | $30 – $75 |
| Loan signing | Per signing | $100 – $200 |
| Travel | Per mile or flat | $1 – $2 per mile |
| Copy certification | Per document | $5 – $15 |
| After-hours | Per appointment | $25 – $50 |
Ranges are general market observations, not a recommendation for what to charge.
Notary invoice essentials: signature fees, travel, and loan signings
Notary invoicing is about separating the notarization itself from the travel and service time. This template itemizes per-signature fees, mobile visit charges, loan signings, and travel so clients and agencies can verify the line items against their fee policies.
On pricing, standard notarizations follow state fee schedules (typically $5–$15 per signature), mobile visits add $30–$75 plus per-mile travel, and loan signings run $100–$200. After-hours and bulk document rates are common add-ons — list them separately.
Set terms that suit your work: most notaries collect due on receipt, while loan-signing agencies typically pay Net 14 or Net 30 with a purchase order. Use the Terms dropdown to set the window that matches your client.
Notary invoice questions
What should a notary invoice include?
Your name and notary commission number, the client name, a unique invoice number and date, itemized notarizations, mobile visit and travel fees, the total due, and payment terms.
How do notaries charge?
Per-signature fees (set by state law for regular notarizations, typically $5–$15), plus a travel fee for mobile visits ($30–$75 or per mile) and higher flat fees for loan signings ($100–$200).
Can I charge more than the state fee schedule?
State law usually sets the maximum per-signature fee for standard notarizations, but travel, after-hours, and loan-signing service fees are market-priced. Follow your state rules.
How do I bill a loan signing appointment?
Bill the loan signing as one line with the lender or signing agency as the client, then add travel, printing, and after-hours fees as separate lines.
Do I charge sales tax on notary services?
Most states exempt notary services from sales tax, but travel or mileage may be treated differently. Confirm your state rules. Not tax advice.
Is this notary invoice template really free?
Yes. No account, no signup, no export limit. Everything runs in your browser and the details you type are never transmitted anywhere — you can even use it offline.
Notary invoice formats & related guides
More industry templates are added as they ship.