Maid Service Invoice Template (Free) Excel
A free Excel Maid Service invoice with auto-calculating totals, tax and discount rows. Fill in the industry fields and the workbook does the math.
Get the free maid service Excel invoice
Open the generator, fill in your job details, and export a Excel in seconds. Everything stays in your browser.
Why maid services should bill in Excel
An Excel maid service invoice is the working version: totals, tax and discounts calculate themselves, and you keep a running history of every job in one workbook. Formulas add up line items and track what is still unpaid; drop-downs for your usual services keep data entry consistent across months; one workbook per client or per season makes year-end bookkeeping a copy-paste job.
Fields a maid service invoice must include
Every job is different, but these maid service fields belong on the invoice. Keep them on the template so nothing gets missed:
| Field | What to enter |
|---|---|
| Rooms cleaned | Bedrooms, baths, kitchen and living areas included in the visit |
| Bathrooms | Number of bathrooms, which often carry a per-unit rate |
| Move-in / move-out clean | One-time deep clean billed at a higher flat rate |
| Deep-clean surcharge | Ovens, grout, baseboards or window tracks as add-ons |
| Pet surcharge | Extra line for homes with pets that slow the route |
| Supplies discount | Client-provided supplies discount vs. you-supplying products |
| Frequency discount | Weekly / bi-weekly / monthly recurring discount |
Real scenario: a weekly routine clean plus a move-in deep clean
Maid services split routine visits from move-in/move-out cleans, and recurring schedules carry a frequency discount the invoice must show. Here is a worked example using typical maid services pricing:
| Line | Qty | Rate | Amount |
|---|---|---|---|
| Routine clean — 3 BR / 2 BA (per visit) | 1 | $135 | $135.00 |
| Weekly frequency discount 10% | 1 | -$13.50 | -$13.50 |
| Move-in deep clean — oven & baseboards | 1 | $110 | $110.00 |
| Pet surcharge (1 dog) | 1 | $10 | $10.00 |
| Supplies — client-provided | 1 | $0 | $0.00 |
Subtotal $241.50 before tax. The weekly discount applies to the routine visit only; the move-in deep clean is a one-time add-on. Net 7 after service.
How to make a maid service Excel invoice in 3 steps
Download the workbook
Get the Excel maid service invoice with formulas and drop-downs already set up.
Fill the line items
Enter the Rooms cleaned, Bathrooms, Move-in / move-out clean and more lines — totals, tax and discounts update automatically.
Save or print
Print a PDF copy for the client or keep the workbook as your running history per client.
Maid Service Excel invoice questions
How do maid services price a visit?
By room count plus a per-bathroom rate, or by flat estimate per home size. Deep cleans and move-out cleans carry a premium flat rate.
When do you apply the frequency discount?
When the client books a recurring schedule — weekly, bi-weekly or monthly — the discount appears on every routine visit and stops if the schedule lapses.
Is a pet surcharge standard?
Many services add a small line for homes with pets because vacuum time and surface care go up. It should be disclosed before the first visit.
What is the difference between maid service and a move-out clean?
Move-out and move-in cleans include oven, grout, cabinets and baseboards; a routine maid visit covers standard surface cleaning only.