Landscaping Invoice Template (Free) Excel
A free Excel Landscaping invoice with auto-calculating totals, tax and discount rows. Fill in the industry fields and the workbook does the math.
Get the free landscaping Excel invoice
Open the generator, fill in your job details, and export a Excel in seconds. Everything stays in your browser.
Why landscapers should bill in Excel
An Excel landscaping invoice is the working version: totals, tax and discounts calculate themselves, and you keep a running history of every job in one workbook. Formulas add up line items and track what is still unpaid; drop-downs for your usual services keep data entry consistent across months; one workbook per client or per season makes year-end bookkeeping a copy-paste job.
Fields a landscaping invoice must include
Every job is different, but these landscaping fields belong on the invoice. Keep them on the template so nothing gets missed:
| Field | What to enter |
|---|---|
| Lawn area (sq ft) | Square footage mowed or treated so the price scales with the yard |
| Mow frequency | One-time / weekly / bi-weekly / monthly — the discount depends on the schedule |
| Fertilizer & soil treatment | Separate line for applications, aeration or overseeding |
| Seasonal maintenance plan | Spring/fall clean-up, leaf removal, or annual plan pricing |
| Plants & materials | Shrubs, mulch, sod or hardscape materials at cost |
| Irrigation system check | Sprinkler tune-up or drip-line inspection per zone |
| Debris hauling | Green waste disposal and haul-away fees |
Real scenario: a spring lawn plan plus a one-off hedge trim
Landscapers usually price weekly mowing plans separately from one-off projects, and the invoice has to show which schedule discount applies. Here is a worked example using typical landscapers pricing:
| Line | Qty | Rate | Amount |
|---|---|---|---|
| Weekly mowing — 8,000 sq ft (per visit) | 1 | $65 | $65.00 |
| Spring aeration & overseeding (one-time) | 1 | $180 | $180.00 |
| Fertilizer application — 4 visits | 4 | $45 | $180.00 |
| Hedge trimming — front yard | 1 | $95 | $95.00 |
| Debris hauling (green waste) | 1 | $40 | $40.00 |
| Irrigation check — 6 zones | 1 | $60 | $60.00 |
Subtotal $620.00. Weekly-plan clients on a 4-week prepaid package get the frequency discount shown in the plan terms; one-off work like the hedge trim is billed at the standard rate. Net 14 after service.
How to make a landscaping Excel invoice in 3 steps
Download the workbook
Get the Excel landscaping invoice with formulas and drop-downs already set up.
Fill the line items
Enter the Lawn area (sq ft), Mow frequency, Fertilizer & soil treatment and more lines — totals, tax and discounts update automatically.
Save or print
Print a PDF copy for the client or keep the workbook as your running history per client.
Landscaping Excel invoice questions
Do landscapers charge by the visit or by the month?
Both. A per-visit rate is normal for one-time mows; monthly plans bundle a fixed number of visits plus seasonal tasks and usually discount the per-visit equivalent.
Should fertilizer and plant materials be listed separately?
Yes. Homeowners verify chemical and plant costs against the plan, and separate lines make the invoice transparent when the HOA asks.
How do I bill an irrigation repair?
Add a diagnostic line plus the parts at cost with markup; if you visited only to inspect, bill the inspection check rather than a full repair.
Is a deposit standard for landscaping projects?
For large hardscape or plant installs, 25-50% deposit with the balance on completion is common; mowing plans are usually billed monthly in advance.