Janitorial Invoice Template
A janitorial invoice template is built for ongoing building service: nightly rounds, floor care, restroom restocking, and monthly contracts on their own lines so property managers can verify work at a glance.
Prefer a different format? Get the Excel janitorial invoice template, Google Sheets janitorial invoice template, or Word janitorial invoice template — every format stays free.
Invoice
Billed to
Payment terms
| Janitorial service | Qty | Rate | Amount |
|---|
Notes
Payment
Janitorial scheduling and billing
This template is free and stays free — keep using it for as long as it does the job. It stops doing the job once janitorial scheduling, client tracking, and multi-client billing need a real management system.
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How to write a janitorial invoice
Add your service lines
Pick building service, restroom, floor care, or contract 鈥?or type your own. Set quantity to visits or buildings.
Set your rate and terms
Enter contract or per-visit rates, add supplies, tax that applies, and payment terms.
Print or save as PDF
Hit Print and choose Save as PDF. Email the invoice with the building name and service period.
Typical janitorial prices to sanity-check your invoice
Rates vary by region, janitorial size, and scope. These ranges reflect common US janitorial pricing and are here as a gut check, not a rate card.
| Service | Common pricing method | Typical range |
|---|---|---|
| Building janitorial | Per night or visit | $200 鈥?$500 |
| Restroom restocking | Per visit | $40 鈥?$90 |
| Floor care | Per project or sq ft | $0.30 鈥?$0.75 / sq ft |
| Deep cleaning | Per visit | $250 鈥?$600 |
| Monthly contract | Per month | $500 鈥?$2,000 |
Ranges are general market observations, not a recommendation for what to charge.
Janitorial invoice essentials: contracts, buildings, and add-on projects
Janitorial billing is simple when each invoice names the building and the period. This janitorial invoice template supports the practices that keep property managers calm: flat contract lines, itemized add-on projects, and supplies listed separately so every charge maps to a visible task.
On pricing, building service commonly runs $200鈥?00 per night depending on square footage, restroom restocking $40鈥?0 per visit, floor care $0.30鈥?.75 per square foot, and monthly contracts $500鈥?000. Keep the contract rate card consistent with the invoice.
Set terms that fit property management: Net 14 or Net 30 is standard, and many managers need a PO number on the invoice. Use the Terms dropdown and Notes field, and always show the building name and service period.
Janitorial invoice questions
What should a janitorial invoice include?
Your company name, the building or property name, service period, a unique invoice number and date, itemized services, supplies and chemicals, tax where applicable, the total due, and payment terms.
How do I bill a janitorial contract?
Bill the contract as a flat monthly line with the building name and scope referenced, and add one-off projects like floor care or deep cleaning as separate lines.
Should I itemize supplies?
Yes when supplies are billed. List soap, paper, and chemicals as a supplies line so the property manager can verify usage and budget.
Do I charge sales tax on janitorial work?
Most states tax janitorial services, but rules vary. Use the Tax rate field and confirm your local rate with your state revenue department.
How do I handle add-on projects?
Quote floor care or deep cleaning as a project with a flat or per-square-foot price, bill it as its own line, and reference the date so it is clearly separate from the recurring contract.
Janitorial invoice formats & related guides
More industry templates are added as they ship.