Freight Hauling Invoice Template
A freight hauling invoice template is a load record: hauling fees, mileage, fuel surcharge, loading and unloading, and detention each become a line, so shippers can verify the freight bill against the rate confirmation before it clears.
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Invoice
Billed to
Payment terms
| Freight hauling service | Qty | Rate | Amount |
|---|
Notes
Payment
Freight hauling billing and dispatch
This template is free and stays free — keep using it for as long as it does the job. It stops doing the job once load boards, dispatch coordination, and multi-load invoicing need a real management system.
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How to write a freight hauling invoice
Add your load lines
Pick hauling load, mileage, fuel surcharge, or type your own. Set quantity to loads, miles, or hours.
Set your rates and terms
Enter your rates, add accessorials, and set payment terms. Freight is commonly Net 30.
Print or save as PDF
Hit Print and choose Save as PDF. Send it with the rate confirmation — everything stays on your device.
Typical freight hauling prices to sanity-check your invoice
Rates vary by region, freight hauling size, and scope. These ranges reflect common US freight hauling pricing and are here as a gut check, not a rate card.
| Service | Common pricing method | Typical range |
|---|---|---|
| Hauling load | Per load | $300 – $800+ |
| Mileage | Per mile | $1.50 – $3.50 |
| Fuel surcharge | Per load or % of linehaul | $50 – $150 |
| Loading/unloading | Per hour | $50 – $80 |
| Detention | Per hour after free time | $40 – $75 |
| Tarp & securement | Per load | $25 – $60 |
Ranges are general market observations, not a recommendation for what to charge.
Freight hauling invoice essentials: rate confirmation, mileage, and accessorials
Freight invoices get paid fast when they mirror the rate confirmation. This template itemizes the hauling fee, mileage, fuel surcharge, and accessorials so shippers can match the bill line by line against the agreed rate.
On pricing, loads typically run $300–$800+ depending on distance, with mileage at $1.50–$3.50 per mile and fuel surcharge of $50–$150 per load. Detention ($40–$75 per hour after free time), lumper, and tarp fees are standard accessorial lines.
Set terms that fit freight factoring and shipper cycles: most freight bills are Net 30, sometimes Net 7 with a discount. Reference the bill-of-lading number in the Notes so the shipper can reconcile quickly. Use the Terms dropdown to set the window.
Freight Hauling invoice questions
What should a freight hauling invoice include?
Your company and MC or DOT number, the shipper and receiver, a unique invoice and bill-of-lading number, itemized hauling, mileage, fuel surcharge, accessorials, the total due, and payment terms.
How do freight haulers bill?
Most bill per load with a rate per mile, plus fuel surcharge and accessorials like detention, lumper, and tarp fees. The invoice should reference the rate confirmation so the shipper can match it.
Should I bill a fuel surcharge?
Yes — fuel surcharge is standard in freight, billed per load or as a percentage of linehaul. List it on its own line with the index used so it is transparent.
How do I bill for detention time?
Bill detention per hour after the free time stated in the rate confirmation (typically 1–2 hours). Add the hours and the free-time allowance in the description.
What accessorials should I itemize?
Common accessorials are loading/unloading labor, tarp and securement, lumper fees (passed through), and layover. Each should be on its own line with the reference.
Is this freight hauling invoice template really free?
Yes. No account, no signup, no export limit. Everything runs in your browser and the details you type are never transmitted anywhere — you can even use it offline.
Freight Hauling invoice formats & related guides
More industry templates are added as they ship.