Delivery Service Invoice Template
A delivery service invoice template is a route log: delivery runs, mileage, bulk loads, and waiting time each become a line, so clients can verify the route, the stops, and the exact distance they are being billed for.
Prefer a different format? Get the Excel delivery service invoice template, Google Sheets delivery service invoice template, or Word delivery service invoice template — every format stays free.
Invoice
Billed to
Payment terms
| Delivery service | Qty | Rate | Amount |
|---|
Notes
Payment
Delivery dispatch and billing
This template is free and stays free — keep using it for as long as it does the job. It stops doing the job once route dispatch, driver tracking, and multi-client billing need a real management system.
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How to write a delivery service invoice
Add your route lines
Pick delivery run, mileage, bulk load, or type your own. Set quantity to stops, miles, or hours.
Set your rates and terms
Enter your rates, add surcharges, and set payment terms. Most one-off deliveries are due on receipt.
Print or save as PDF
Hit Print and choose Save as PDF. Send it with the route log — everything stays on your device.
Typical delivery service prices to sanity-check your invoice
Rates vary by region, delivery service size, and scope. These ranges reflect common US delivery service pricing and are here as a gut check, not a rate card.
| Service | Common pricing method | Typical range |
|---|---|---|
| Local delivery | Per run | $25 – $80 |
| Mileage | Per mile | $1 – $3 |
| Bulk load | Per load | $100 – $300 |
| Waiting time | Per hour | $30 – $60 |
| Same-day rush | Per order | $40 – $100 |
| Contract route | Per month | $600 – $1,500 |
Ranges are general market observations, not a recommendation for what to charge.
Delivery service invoice essentials: runs, mileage, and surcharges
Delivery billing is accepted faster when the route math is visible. This template itemizes delivery runs, mileage, waiting time, and surcharges, so clients can verify the stops and distance against the route log.
On pricing, local runs typically cost $25–$80, mileage $1–$3 per mile, and waiting time $30–$60 per hour. Bulk loads ($100–$300), oversize items, and same-day rush add-ons are billed on separate lines, and monthly contract routes run $600–$1,500.
Set terms that match your route: one-off deliveries are due on receipt, while contract routes are billed Net 14 or Net 30 with a purchase order. Use the Terms dropdown to set the window that fits each client.
Delivery Service invoice questions
What should a delivery service invoice include?
Your company name, the client name, a unique invoice number, itemized delivery runs, mileage, waiting time, surcharges, the total due, and payment terms.
How do delivery services charge?
Most charge per run or per zone, plus mileage ($1–$3 per mile) and waiting time ($30–$60 per hour). Bulk loads and oversize items carry their own fees, and contract routes are billed monthly.
Should I charge for waiting time?
Yes — if you wait more than the agreed grace period at a pickup or drop-off, bill waiting time on its own line. State the grace period in the Notes so clients know the policy.
How do I bill for rush or same-day deliveries?
Add a same-day or rush surcharge ($40–$100) as a separate line with the requested delivery window in the description. Rush fees cover the route disruption.
Do I charge sales tax on delivery services?
Tax rules vary by state; some tax delivery, others exempt freight-like services. Confirm with your state. Not tax advice.
Is this delivery service invoice template really free?
Yes. No account, no signup, no export limit. Everything runs in your browser and the details you type are never transmitted anywhere — you can even use it offline.
Delivery Service invoice formats & related guides
More industry templates are added as they ship.