Courier Service Invoice Template
A courier invoice template keeps every delivery traceable: pickup, drop-off, mileage, and surcharges on their own lines so the client can verify the route and the rate before paying.
Prefer a different format? Get the Excel courier service invoice template, Google Sheets courier service invoice template, or Word courier service invoice template — every format stays free.
Invoice
Billed to
Payment terms
| Courier service | Qty | Rate | Amount |
|---|
Notes
Payment
Courier Service scheduling and billing
This template is free and stays free — keep using it for as long as it does the job. It stops doing the job once courier service scheduling, client tracking, and multi-client billing need a real management system.
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How to write a courier service invoice
Add your delivery lines
Pick delivery, mileage, rush, or surcharges 鈥?or type your own. Set quantity to stops or miles.
Set your rate and terms
Enter base fare and mileage, add surcharges, tax that applies, and a payment window.
Print or save as PDF
Hit Print and choose Save as PDF. Email the invoice with the delivery log attached.
Typical courier service prices to sanity-check your invoice
Rates vary by region, courier service size, and scope. These ranges reflect common US courier service pricing and are here as a gut check, not a rate card.
| Service | Common pricing method | Typical range |
|---|---|---|
| Local delivery | Flat within base zone | $15 鈥?$35 |
| Per-mile | Mileage beyond base | $1 鈥?$3 / mile |
| Rush delivery | Flat priority fee | $15 鈥?$35 |
| Scheduled route | Flat per stop | $12 鈥?$25 |
| After-hours | Surcharge | +$15 鈥?+$30 |
| Fuel surcharge | % of base fare | 5% 鈥?15% |
Ranges are general market observations, not a recommendation for what to charge.
Courier invoice essentials: zones, surcharges, and delivery logs
Couriers get paid cleanly when the route is on the invoice. This courier invoice template supports the practices that keep accounts straight: base fare plus mileage, published surcharges, and a delivery log attached so every stop can be verified.
On pricing, keep a published rate card: a base fare within your zone, a per-mile rate beyond it, and clear surcharges for rush, after-hours, and fuel. Regulatory caps vary by area, so keep rates within local limits.
Set terms that fit volume: Due on receipt for one-off jobs, and Net 7 or Net 14 with a monthly summary for contract accounts. Use the Terms dropdown, and always include pickup and drop-off addresses on the invoice for traceability.
Courier Service invoice questions
What should a courier invoice include?
Your company name, pickup and drop-off addresses, delivery date, a unique invoice number, itemized delivery and mileage lines, any surcharges like rush or fuel, tax where applicable, the total due, and payment terms.
How do I bill per-mile deliveries?
Quote a base fare within your zone plus a per-mile rate beyond it. Show the miles on the invoice so the client can verify the distance.
Should I charge a fuel surcharge?
Yes, when fuel prices move. Charge a published percentage of the base fare and list it as its own line so it is visible rather than baked into the rate.
Do I charge sales tax on courier services?
Most states tax delivery services, but rules vary. Use the Tax rate field and confirm your local rate with your state revenue department.
How do I invoice a monthly contract account?
Bill a monthly summary invoice listing each delivery, or a flat retainer plus overage lines, whichever the contract specifies. Attach the delivery log for verification.
Courier Service invoice formats & related guides
More industry templates are added as they ship.