Commercial Cleaning Invoice Template
A commercial cleaning invoice template is built for contracts and square footage: office, restroom, floor care, and recurring service on their own lines so facilities managers can verify scope before they approve the invoice.
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Invoice
Billed to
Payment terms
| Commercial cleaning service | Qty | Rate | Amount |
|---|
Notes
Payment
Commercial Cleaning scheduling and billing
This template is free and stays free — keep using it for as long as it does the job. It stops doing the job once commercial cleaning scheduling, client tracking, and multi-client billing need a real management system.
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How to write a commercial cleaning invoice
Add your service lines
Pick office, restroom, floor care, or contract 鈥?or type your own. Set quantity to visits or square feet.
Set your rate and terms
Enter per-visit or per-square-foot rates, add supplies if billed, tax that applies, and payment terms.
Print or save as PDF
Hit Print and choose Save as PDF. Email the invoice with the facility name and service period.
Typical commercial cleaning prices to sanity-check your invoice
Rates vary by region, commercial cleaning size, and scope. These ranges reflect common US commercial cleaning pricing and are here as a gut check, not a rate card.
| Service | Common pricing method | Typical range |
|---|---|---|
| Daily office cleaning | Per visit | $150 鈥?$350 |
| Floor stripping & waxing | Per project or sq ft | $0.30 鈥?$0.80 / sq ft |
| Restroom sanitation | Per visit | $50 鈥?$120 |
| Window cleaning | Per visit | $60 鈥?$150 |
| Nightly janitorial | Per visit | $180 鈥?$400 |
| Monthly contract | Per sq ft | $0.08 鈥?$0.18 / sq ft |
Ranges are general market observations, not a recommendation for what to charge.
Commercial cleaning invoice essentials: contracts, square footage, and scope
Commercial cleaning runs on contracts, so the invoice must mirror the contract. This commercial cleaning invoice template supports the practices that keep facilities teams happy: bill the recurring service as a flat line, add projects and overage separately, and reference the service period on every invoice.
On pricing, contracts commonly run $0.08鈥?.18 per square foot per month for office cleaning, with one-time projects like floor care at $0.30鈥?.80 per square foot and restroom sanitation $50鈥?20 per visit. Keep the rate card in the contract so invoices are predictable.
Set terms that fit corporate billing: Net 14 or Net 30 is standard, and many contracts require a purchase order number on the invoice. Use the Terms dropdown and the Notes field for the PO, and always show the facility name and service period.
Commercial Cleaning invoice questions
What should a commercial cleaning invoice include?
Your company name, client and facility name, service period, a unique invoice number and date, itemized services with per-visit or per-square-foot pricing, any materials or supplies, tax where applicable, the total due, and payment terms.
How do I bill a cleaning contract?
Quote a monthly price based on square footage and visit frequency, bill it as a flat line, and add extra visits or projects as separate lines so overage is visible.
Should I charge for supplies and chemicals?
Decide whether supplies are included in the rate or billed separately, and state it in the contract. If billed separately, itemize them so the client can verify the charge.
Do I charge sales tax on commercial cleaning?
Most states tax cleaning services, but rules vary. Use the Tax rate field and confirm your local rate with your state revenue department.
How do I invoice a one-time deep clean?
Quote the deep clean as a project with a flat or per-square-foot price, list the included tasks, and bill it separately from the recurring contract line.
Commercial Cleaning invoice formats & related guides
More industry templates are added as they ship.