Cleaning Services Invoice Template (Free) Blank Excel
A blank Excel Cleaning Services invoice gives you an empty grid and lets you build the layout from scratch. No sample data, no preset rates — just the fields your cleaning businesses actually bill.
Get the free cleaning services Blank Excel invoice
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Why start from a blank Excel invoice
Teams that already run their own spreadsheet or bookkeeping process often prefer a blank slate over a template full of someone else’s example data. A blank Excel keeps the structure — header, line items, totals, tax and discount rows — while leaving every value to you. Pair it with the field checklist below so nothing you bill for gets forgotten.
- Formulas add up line items, apply tax and discounts, and track what is still unpaid.
- Drop-downs for your usual services keep data entry consistent across months.
- One workbook per client or per season makes year-end bookkeeping a copy-paste job.
Fields a cleaning services blank invoice should include
Every job is different, but these cleaning businesses fields belong on the invoice. Keep them on the template so nothing gets missed:
| Field | What to enter |
|---|---|
| Area cleaned (sq ft) | Square footage billed for deep or commercial cleans |
| Number of rooms / bathrooms | Per-room pricing for residential recurring visits |
| Frequency discount | Weekly / bi-weekly / monthly recurring discount applied to the rate |
| Deep-clean surcharge | One-time add-on for ovens, grout, baseboards or move-out cleans |
| Equipment & supplies fee | Client-provided vs. you-supplied products and tools |
| Pet surcharge | Extra line for homes with pets that slow down the route |
| Scheduled service window | Time slot (e.g. Tue 9–11 AM) so the invoice matches the appointment |
Real scenario: a weekly residential clean plus a one-off deep clean
Residential cleaners typically split recurring visits from one-off deep cleans, and the invoice has to show which discount applies to the regular route and which surcharges are one-time. Here is a worked example using typical cleaning businesses pricing:
| Line | Qty | Rate | Amount |
|---|---|---|---|
| Standard clean — 2,100 sq ft (per visit) | 1 | $140 | $140.00 |
| 3 bedrooms / 2 baths included | 1 | $0 | $0.00 |
| Recurring weekly discount 10% | 1 | -$14 | -$14.00 |
| Deep clean add-on — oven & grout (one-time) | 1 | $85 | $85.00 |
| Supplies fee — client-provided | 1 | $0 | $0.00 |
| Pet surcharge (2 dogs) | 1 | $12 | $12.00 |
Subtotal $223.00 before tax. Weekly clients on a 4-week prepaid plan get the frequency discount shown above; the deep-clean add-on is billed once, not per visit. Net 7 after service.
How to set up your blank Excel invoice in 3 steps
Add your business header
Enter your business name, address, phone, and license or Tax ID if applicable. Add your logo if you have one.
Lay out the line-item grid
Use the column headers provided, then add the service, quantity, rate, and amount columns your jobs actually use.
Test the totals once
Fill in one test row and confirm the subtotal, tax, and discount formulas update correctly before you bill a real client.
Cleaning Services Blank Excel invoice questions
Is the blank invoice really empty?
It has the standard invoice structure and column headers, but no sample data or preset rates — you fill in everything from your own price list.
Which fields should a blank cleaning services invoice include?
Use the checklist on this page: the fields in the table above are the ones cleaning businesses actually bill for.
Can I convert the blank Excel invoice to other formats?
Yes. Export or convert it to PDF for sending, or keep working in Excel for a running history.
Blank or editable — which should I use?
Blank starts empty for full control; editable comes with your details pre-filled. Start with blank if you have an established price list.