Catering Invoice Template (Free) Google Docs
A free Google Docs Catering invoice — cloud saved, shareable for approval comments, and ready to copy per job. No install, no version fights.
Get the free catering Google Docs invoice
Open the generator, fill in your job details, and export a Google Docs in seconds. Everything stays in your browser.
Why Google Docs suits caterers working remotely
A Google Docs catering invoice needs no install: it lives in the cloud, autosaves, and is easy to share for approval comments. Good for lightweight teams and remote workers who invoice from a laptop or tablet, want the client to review the draft, and prefer not to juggle desktop files. Keep one master copy and duplicate it per job.
Fields a catering invoice must include
Every job is different, but these catering fields belong on the invoice. Keep them on the template so nothing gets missed:
| Field | What to enter |
|---|---|
| Guest count | Number of guests the menu and staffing are priced for |
| Menu / package selection | Buffet, plated, or station package chosen |
| Service staff | Servers, bartenders and chefs billed per hour or per event |
| Tableware & furniture rental | Chairs, linens, china, glassware rental charges |
| Setup / decor | Table styling, decor and event setup labor |
| Delivery & transport | Food transport, staging or off-site kitchen fees |
| Deposit & final balance terms | Booking deposit and balance-due-before-event terms |
Real scenario: a 50-guest wedding buffet with service staff
Catering invoices scale with guest count, and rental, staffing and setup are itemized so the client can reconcile the event budget. Here is a worked example using typical caterers pricing:
| Line | Qty | Rate | Amount |
|---|---|---|---|
| Buffet package — 50 guests (per guest) | 50 | $38 | $1,900.00 |
| Service staff — 3 servers + 1 lead (per hour) | 12 | $25 | $300.00 |
| Tableware & linen rental | 1 | $240 | $240.00 |
| Setup & decor labor | 1 | $180 | $180.00 |
| Delivery & transport | 1 | $90 | $90.00 |
| Booking deposit paid | 1 | -$500 | -$500.00 |
Subtotal $2,710.00, less the $500 booking deposit already paid, leaves a balance due of $2,210.00 before the event. Staffing is billed per hour; rentals are passed through at cost.
How to make a catering Google Docs invoice in 3 steps
Open the Google Docs template
Open the catering invoice in Google Docs — it copies straight into your Drive.
Edit and share for review
Change the business details and Guest count, Menu / package selection, Service staff and more lines, then share a link for the client to comment on.
Download or send
Download as PDF to send the final version, or email a Docs link for collaboration.
Catering Google Docs invoice questions
How do caterers price a menu?
Per guest, by menu tier — buffet, plated or station packages carry different per-head rates, with staffing and rentals added as separate lines.
When is the deposit invoiced?
A booking deposit (typically 25-50%) is invoiced at contract signing and the balance is due before the event, printed clearly on the invoice.
Should staffing hours be on the invoice?
Yes — servers, bartenders and leads are billed per hour, and the client needs the headcount and hours to reconcile overtime or early-breakdown fees.
Are rentals passed through at cost?
Tableware, furniture and linen rentals are usually passed through at cost with the rental invoice available, plus a small coordination fee if you charge one.