Auto Repair Invoice Template
An auto repair invoice template is about separating labor from parts and making the estimate honest: diagnostics, approved work, and shop supplies all go on their own line so the customer can verify every dollar before they pay.
Prefer a different format? Get the Excel auto repair invoice template, Google Sheets auto repair invoice template, or Word auto repair invoice template — every format stays free.
Invoice
Billed to
Payment terms
| Auto repair service | Qty | Rate | Amount |
|---|
Notes
Payment
Auto Repair scheduling and billing
This template is free and stays free — keep using it for as long as it does the job. It stops doing the job once auto repair scheduling, client tracking, and multi-client billing need a real management system.
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How to write a auto repair invoice
Add your repair lines
Pick the work 鈥?diagnostics, labor, parts, shop supplies 鈥?or type your own. Set quantity to hours or units.
Set your rate and terms
Enter labor rate, list parts at selling price, add tax that applies in your state, and choose a payment window.
Print or save as PDF
Hit Print and choose Save as PDF. Email it, text it, or print a copy for the customer folder. Everything stays on your device.
Typical auto repair prices to sanity-check your invoice
Rates vary by region, auto repair size, and scope. These ranges reflect common US auto repair pricing and are here as a gut check, not a rate card.
| Service | Common pricing method | Typical range |
|---|---|---|
| Diagnostics & inspection | Flat, waived with repair | $50 鈥?$120 |
| Labor | Per hour, shop labor rate | $80 鈥?$160 |
| Oil change | Flat per service | $45 鈥?$90 |
| Brake service | Flat per axle | $200 鈥?$400 |
| Tire rotation & balance | Flat per vehicle | $30 鈥?$60 |
Ranges are general market observations, not a recommendation for what to charge.
Auto repair invoice essentials: estimates, approvals, and parts
The reliable way to get paid in an auto repair shop is to make the estimate match the invoice. This auto repair invoice template supports the practices that keep repair orders clean: diagnose first, get written approval for the work, then bill labor and parts as separate lines with a clear total before the customer pays.
On pricing, separate labor from parts and shop supplies. Labor commonly runs $80鈥?60 per hour depending on your shop and market, parts are marked up 25鈥?0% over cost, and shop supplies are a small flat fee many shops add per repair order. Listing each bucket separately makes the math easy for customers to verify and reduces disputes over surprise charges.
Set a payment window that protects your shop: Due on receipt is standard for retail repair orders, and Net 7 or Net 14 works for fleet and commercial accounts. Use the Terms dropdown to set the window, and always include the vehicle details and odometer reading so the invoice is tied to a specific, documented job.
Auto Repair invoice questions
What should an auto repair invoice include?
Your shop name, license and tax ID, the vehicle year/make/model and mileage, a unique invoice number and date, itemized labor with hours and rate, parts with markup noted, shop supplies, tax, the total due, payment terms, and a warranty line for the work performed.
Should I charge for diagnostics?
Many shops charge a diagnostic fee that is credited toward the repair if the customer approves work. Itemize it clearly so it does not look like an unexpected charge.
How do I handle parts markup?
Parts are commonly marked up 25鈥?0% over cost. List parts at your selling price and keep the cost on a separate internal record, or show a parts subtotal on the invoice for clarity.
Do I charge sales tax on repairs?
Most states tax the taxable portion of auto repair labor and parts, but rules vary by state. Use the Tax rate field and confirm your local rate with your state revenue department.
How do I invoice warranty work?
Create a zero-total or note-only invoice for warranty claims, or add a line with $0 and a note that the repair is covered under warranty so the customer has a record.
Auto Repair invoice formats & related guides
More industry templates are added as they ship.