Invoice Template for HVAC
A free invoice made for heating and cooling contractors. Common tune-ups, repairs, and installs are already loaded, pricing works by the job or by the hour, and you can print or save a professional PDF in about a minute. No signup, nothing uploaded.
Invoice
Billed to
Payment terms
| HVAC service | Qty | Rate | Amount |
|---|
Notes
Payment
How to write a hvac invoice
Add your HVAC lines
Pick the work — tune-up, recharge, thermostat, install — or type your own. Set quantity to hours, pounds of refrigerant, or tons as needed.
Set your rate and terms
Enter your rate, separate equipment from labor, tax that applies in your state, and your payment window.
Print or save as PDF
Hit Print and choose Save as PDF. Email it, text it, or print a copy to leave at the property. Everything stays on your device.
Typical HVAC prices to sanity-check your invoice
Rates vary by region, equipment brand, and job complexity. These ranges reflect common US residential HVAC pricing and are here as a gut check, not a rate card.
| Service | Common pricing method | Typical range |
|---|---|---|
| A/C or furnace tune-up | Flat rate per system | $90 – $150 |
| Diagnostic service call | Flat fee | $80 – $130 |
| Refrigerant recharge | Per lb | $70 – $150 |
| Filter replacement | Per filter, labor | $20 – $45 |
| Thermostat installation | Per unit, labor | $120 – $250 |
| New central A/C (3 ton) | Installed, unit + labor | $3,000 – $7,000 |
| Furnace replacement | Installed, unit + labor | $3,500 – $8,000 |
Ranges are general market observations, not a recommendation for what to charge.
HVAC invoice questions
What should an HVAC invoice include?
Your business name and contact details, the client’s name and property address, a unique invoice number and date, an itemized list of the heating or cooling work performed, the pricing method used, any equipment and tax, the total due, payment terms, and accepted payment methods.
How much does an HVAC tune-up cost?
A standard seasonal tune-up typically runs $90 to $150 per system. It usually covers inspection, cleaning, and basic adjustments; parts and refrigerant are billed separately when needed.
Should I separate equipment and labor?
Absolutely. List the equipment (unit, thermostat, refrigerant) on its own line from your labor. Clients can see exactly what they paid for, and it protects you if a manufacturer warranty claim ever needs the breakdown.
Do I charge sales tax on HVAC work?
Labor and parts are generally taxable in most states, though some exempt certain residential work or energy-efficient equipment. Use the tax field for your rate and confirm with your state. Not tax advice.
Is this HVAC invoice template really free?
Yes. No account, no signup, no export limit. Everything runs in your browser and the details you type are never transmitted anywhere — you can even use it offline.
Other invoice templates
More industry templates are added as they ship.